Contracts Administrator - Chicago, IL, Omaha, NE or Remote
Position Summary
eX² Technology is seeking a Contracts Administrator to join our team who is skilled in developing and managing business contracts with subcontractors and consultants. As a Contracts Administrator, you will develop contract documents, analyze potential risks involved with certain contract agreements and help employees and leadership better understand the information outlined in the contracts. Our ideal candidate will ensure all contracts abide by local and federal laws and will liaise with and support the Project Manager and Contracts Manager to ensure the project is executed safely and properly.
In return, we offer competitive pay with an excellent benefit package including paid time off, company matching 401(k) plans and medical, dental, vision and life insurance options as well as professional development with career advancement opportunity in an innovative growth industry.
Roles & Responsibilities
Takes sufficient steps to minimize project risks
Serves as the primary point of contact for vendors and subcontractors
Manages subcontractor and vendor performance against contract terms and conditions
Manages subcontractor and vendor invoice processing and verification
Manages document control to include submittal schedules, contract documents, project record drawings, meeting agenda/minutes, etc.
Assists with obtaining pricing from subcontractors to include charge orders
Assists with managing correspondence to/from subcontractors and vendors
Assists with project closeout
Participates in internal and external project meetings
Ensures project members use the contract correctly
Works with customer, Project Manager and Safety Manager to ensure a robust safety program is place. Proactively works with customer, subcontractors, vendors and project team to prevent accidents and continuously improve safety performance.
Assists the Contracts Manager as required nt
Job Requirements
Education
Bachelor’s degree in project management, business administration, engineering, construction management, or related studies is preferred.
Skills/Knowledge/Abilities
Must have detailed understanding of contractual requirements and the contracting process, including terms and conditions to ensure compliance with all laws, regulations
Fundamental knowledge of construction techniques, building materials, standards and equipment
Knowledge of telecommunications and construction industries, including the ability to read drawings and understand the construction process
Ability to read, analyze and interpret legal documents, financial reports and technical documents
Ability to apply arithmetic concepts such as fractions, ratios and proportions to real scenarios
Basic understanding of purchasing and supply chain procedures
Proficiency in common office applications
Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law
Time management and problem-solving skills
Possesses superior attention to detail in order to spot inconsistencies in contracts
Verbal and written communication skills
Physical Requirements
While performing the duties of this job, the incumbent is regularly required to sit; use hand and fingers, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The incumbent is occasionally required to walk or stand for long periods of time. The incumbent may be required to lift and/or move up to 10 lbs. and occasionally lift and/or move up to 50 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Other Requirements
While performing the duties of this job, the incumbent will work in a semi-quiet office environment.
Language Skills
Communicates effectively in oral and written English technical language, both in interpreting requirements and providing reports and mentoring.
Reasoning Skills
Ability to define problems, collect data, establish facts and draw valid conclusions.
Disclaimer
Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Job Descriptions typically change over time as requirements and employee skill levels change. The employer retains the right to modify or assign other duties to this position.
About Us
Vivacity Infrastructure Group designs, develops and deploys comprehensive fiber optic, wireless and related network infrastructure using a variety of unique partnerships and business models designed to meet the strategic needs and economic goals of all project stakeholders. Vivacity has three operating divisions – eX² Technology, Terra Consulting Group and Vivacity Networks. Together, we are Transforming America’s Infrastructure – One Partnership at a Time™.
eX² is a single source solution for those seeking to build, scale or future proof their communications infrastructure. eX² specializes in fiber design-build-maintain services and network asset commercialization to maximize customer revenue potential and accelerate broadband expansion throughout the nation.
eX² is comprised of technologists, business experts, engineers, construction professionals, project managers and marketing experts with a broad and diverse range of disciplines and specialties. We deliver a wide range of project services that are uniquely tailored to our clients’ telecom needs.
Vivacity Infrastructure Group is a proud Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
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